When a disaster strikes, the main functions include:
- Staying current with the organization’s financial obligations.
- Approving funds for purchases.
- Holding meetings with the IT and Human Resources Team Leaders.
- Compiling documentation necessary for after-disaster funding.
- Shutting down the main business office if needed.
Qualifications may include:
- Strong financial and accounting skills.
- Strong computer skills.
- Close relationship with IT manager and finance and administrative staff.
- Knowledge of the organization’s financial systems and controls.
A staff member to fill this role may be:
- Chief Financial Officer, Director of Operations, Deputy Director, Director of Finance or Senior Accountant.
During the planning phase, the Business Continuity Chief should:
- Review the Insurance Coverage Guide and Insurance Coverage Worksheet, being sure to meet with insurance agents to ask important questions and verify coverage.
- Compile and store vital business records using the Vital Records Guide and Vital Records Worksheet.
- Review the Payment Card Guide and Payment Card Worksheet. Determine which staff will have access to payment cards for disaster-related purchases.
- Review and customize the Vendor-Partner Contact List, Office Shutdown Checklist.
The Business Continuity Chief must be aware of the organization’s cash needs and insurance coverage, maintain vital business records and oversee important financial and operational matters.
This checklist will guide office staff through an appropriate shutdown of equipment and procedures before a disaster or evacuation.
Understand the insurance you have and identify the Insurance coverage you’ll need for your building and operations.
Provides easy access to key information about your building’s Insurance coverage.
Guide to help you curate, organize, store and protect records that are vital to your operations.
This worksheet will help you prioritize your list of vital documents.
Track contact information for vendors and partners key to your organization’s business continuity.
Set up your staff to be able to access funds in the event of having to buy emergency materials and services.
Use this worksheet to track the status of payment cards and staff with payment card access.
This guide will prepare you to navigate the sources available for post-disaster funding, such as those from insurance agencies, or mortgage companies