Document Library

These templates and guides can help you develop your Ready to Respond Business Continuity Plan or help you with individual needs. Use the checkboxes to select one or more documents to download, then click download at the bottom of the list.

	Resource	Planning Role
932	External Communications Liaison Job Action Sheet The External Communications Liaison directs and approves the organization’s messaging to media, funders, governmental agencies and other external stakeholders.	External Communications / Social Media Liaison
933	External Communications Guide Guidance on communicating with media and other external stakeholders before, during and after a disaster.	External Communications / Social Media Liaison
965	Building Protection Team Leader Job Action Sheet The Building Protection Team Leader takes all actions necessary to protect the infrastructure of an assigned building, including electrical, mechanical, water, steam, gas and elevator systems.	Building Protection Team Leader
966	Building Readiness Report Organize key information about your building, for quick reference	Building Protection Team Leader
967	Building Shutdown and Re-open Checklist Use this checklist when shutting down a building and site before a disaster and to re-open it when it’s safe to do so.	Building Protection Team Leader
969	Building Equipment Inventory Worksheet Track critical building equipment.	Building Protection Team Leader
970	Building Emergency Kit Guide This guide will help you pick tools and supplies needed to assemble and maintain a Building Emergency Kit.	Building Protection Team Leader
971	Critical Vendor Contact List This list provides building staff with contact information for emergency contractors and agencies to aid a building’s disaster recovery.	Building Protection Team Leader
939	Building Emergency Kit Worksheet This worksheet includes a list of equipment and supplies a building should have in case of a disaster.	Building Protection Team Leader
923	Insurance Coverage Guide Understand the insurance you have and identify the Insurance coverage you’ll need for your building and operations.	Business Continuity Chief
924	Insurance Coverage Worksheet Provides easy access to key information about your building’s Insurance coverage.	Business Continuity Chief
925	Vital Records Guide Guide to help you curate, organize, store and protect records that are vital to your operations.	Business Continuity Chief
926	Vital Records Worksheet This worksheet will help you prioritize your list of vital documents.	Business Continuity Chief
935	Business Continuity Chief Job Action Sheet The Business Continuity Chief must be aware of the organization’s cash needs and insurance coverage, maintain vital business records and oversee important financial and operational matters.	Business Continuity Chief
936	Vendor-Partner Contact List Track contact information for vendors and partners key to your organization’s business continuity.	Business Continuity Chief
937	Office Shutdown Checklist This checklist will guide office staff through an appropriate shutdown of equipment and procedures before a disaster or evacuation.	Business Continuity Chief
938	Payment Card Guide Set up your staff to be able to access funds in the event of having to buy emergency materials and services.	Business Continuity Chief
942	Payment Card Worksheet Use this worksheet to track the status of payment cards and staff with payment card access.	Business Continuity Chief
943	Benefits & Reimbursement Guide This guide will prepare you to navigate the sources available for post-disaster funding, such as those from insurance agencies, or mortgage companies	Business Continuity Chief
972	Housing Chief Job Action Sheet The Housing Chief directs the Building Protection and Resident Engagement Team Leaders to focus their efforts on emergency preparedness, response and recovery actions at each of the organization’s properties.	Housing Chief
947	Human Resources Team Leader Job Action Sheet The Human Resources Team Leader provides information to support the optimal deployment of staff and volunteers in disaster response and recovery.	Human Resources Team Leader
948	Staff Communications Guide This guide will help you develop a communications strategy for staff members before, during and after a disaster.	Human Resources Team Leader
950	Volunteer Guide This guide will help you prepare to use volunteers to assist your organization in disaster response and recovery.	Human Resources Team Leader
951	Volunteer Sign-In Sheet Track your volunteers as they support you before, during and after disaster.	Human Resources Team Leader
952	Volunteer Agency Tracking Sheet This sheet will help you maintain contact with volunteer agencies and identify sources for specific volunteer skills needed for disaster response. Fill it out well ahead of a disaster and update it regularly.	Human Resources Team Leader
953	Staff Contact Sheet Track your staffing key contact information.	Human Resources Team Leader
954	Disaster Related Hours and Expenses Worksheet Use this worksheet to document hours worked and expenses incurred during a disaster.	Human Resources Team Leader
927	Command Level Meeting Checklist This checklist will help you prepare for and lead Command Level Meetings before, during and following a disaster.	Incident Commander
928	Emergency Operations Center Guide Set up your Emergency Operations Center (EOC)—your center of operations during a disaster.	Incident Commander
929	Incident Commander Job Action Sheet A Job Action Sheet includes specific tasks to be completed by the Disaster Response Role over eight Operational Periods before, during and after a disaster.	Incident Commander
930	Optional Command Level Administrator Job Action Sheet A Command Level Administrator can be appointed to assist the Incident Commander and Section Chiefs in follow-up of assigned tasks.	Incident Commander
944	IT Team Leader Job Action Sheet The IT Team Leader takes all actions necessary to ensure the continuity of communications technology and computer systems essential to organizational operations.	IT Team Leader
945	IT Equipment Inventory Worksheet This worksheet will help you track your critical IT and telecommunications equipment.	IT Team Leader
946	IT Continuity Checklist This checklist will help guide your actions in protecting critical IT and telecommunications equipment.	IT Team Leader
934	Logistics Chief Job Action Sheet The Logistics Chief makes arrangements to move staff, equipment and supplies to and from sites that need additional resources.	Logistics Chief
975	Tabletop Evaluation Form Evaluate the way that your tabletop practice section worked and update as needed.	Orient Your Team Leader
949	Tabletop Exercise Presentation PowerPoint Template for leading a Tabletop Practice Exercise.	Orient Your Team Leader
958	Resident Services Contact List This list provides contact information for emergency contractors and agencies to aid in residents’ disaster recovery.	Resident Engagement Team Leader
959	Floor Captain Guide This guide details the roles and responsibilities of Floor Captains that will manage activity among residents on the residential floors	Resident Engagement Team Leader
961	Your Go Bag Distribute a Go Bag list which contains what you’ll need if a disaster leads to an evacuation	Resident Engagement Team Leader
962	Evacuation Tracking Sheet This sheet allows you to track the evacuation of your residents.	Resident Engagement Team Leader
963	Emergency Preparedness Flyer Template Create your emergency preparedness communication with residents in advance of an event.	Resident Engagement Team Leader
964	Emergency Update Flyer Template Create your emergency preparedness communication with residents during and after an event.	Resident Engagement Team Leader
955	Resident Engagement Team Leader Job Action Sheet The Resident Engagement Team Leader takes all actions necessary to communicate with residents of an assigned building to optimize their preparedness.	Resident Engagement Team Leader
956	Resident Flyer Guide This guide will help you create flyers to prepare residents for emergencies and to provide updates to residents before, during and after a disaster.	Resident Engagement Team Leader
957	Resident Survey This survey gathers information to support your household in the event of an emergency.	Resident Engagement Team Leader