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Document Library

These templates and guides can help you develop your Ready to Respond Business Continuity Plan or help you with individual needs. Use the checkboxes to select one or more documents to download, then click download at the bottom of the list.
Resource Planning Role
932
External Communications Liaison Job Action Sheet

The External Communications Liaison directs and approves the organization’s messaging to media, funders, governmental agencies and other external stakeholders.

External Communications / Social Media Liaison
933
External Communications Guide

Guidance on communicating with media and other external stakeholders before, during and after a disaster.

External Communications / Social Media Liaison
970
Building Emergency Kit Guide

This guide will help you pick tools and supplies needed to assemble and maintain a Building Emergency Kit.

Building Protection Team Leader
971
Critical Vendor Contact List

This list provides building staff with contact information for emergency contractors and agencies to aid a building’s disaster recovery. 

Building Protection Team Leader
939
Building Emergency Kit Worksheet

This worksheet includes a list of equipment and supplies a building should have in case of a disaster. 

Building Protection Team Leader
965
Building Protection Team Leader Job Action Sheet

The Building Protection Team Leader takes all actions necessary to protect the infrastructure of an assigned building, including electrical, mechanical, water, steam, gas and elevator systems.

Building Protection Team Leader
966
Building Readiness Report

Organize key information about your building, for quick reference

Building Protection Team Leader
967
Building Shutdown and Re-open Checklist

Use this checklist when shutting down a building and site before a disaster and to re-open it when it’s safe to do so.

Building Protection Team Leader
969
Building Equipment Inventory Worksheet

Track critical building equipment.

Building Protection Team Leader
935
Business Continuity Chief Job Action Sheet

The Business Continuity Chief must be aware of the organization’s cash needs and insurance coverage, maintain vital business records and oversee important financial and operational matters.

Business Continuity Chief
936
Vendor-Partner Contact List

Track contact information for vendors and partners key to your organization’s business continuity.

Business Continuity Chief
937
Office Shutdown Checklist

This checklist will guide office staff through an appropriate shutdown of equipment and procedures before a disaster or evacuation.

Business Continuity Chief
938
Payment Card Guide

Set up your staff to be able to access funds in the event of having to buy emergency materials and services. 

Business Continuity Chief
942
Payment Card Worksheet

Use this worksheet to track the status of payment cards and staff with payment card access. 

Business Continuity Chief
943
Benefits & Reimbursement Guide

This guide will prepare you to navigate the sources available for post-disaster funding, such as those from insurance agencies, or mortgage companies  

Business Continuity Chief
923
Insurance Coverage Guide

Understand the insurance you have and identify the Insurance coverage you’ll need for your building and operations.

Business Continuity Chief
924
Insurance Coverage Worksheet

Provides easy access to key information about your  building’s Insurance coverage.

Business Continuity Chief
925
Vital Records Guide

Guide to help you curate, organize, store and protect records that are vital to your operations.

Business Continuity Chief
926
Vital Records Worksheet

This worksheet will help you prioritize your list of vital documents. 

Business Continuity Chief
972
Housing Chief Job Action Sheet

The Housing Chief directs the Building Protection and Resident Engagement Team Leaders to focus their efforts on emergency preparedness, response and recovery actions at each of the organization’s properties. 

Housing Chief
947
Human Resources Team Leader Job Action Sheet

The Human Resources Team Leader provides information to support the optimal deployment of staff and volunteers in disaster response and recovery.

Human Resources Team Leader
948
Staff Communications Guide

This guide will help you develop a communications strategy for staff members before, during and after a disaster.

Human Resources Team Leader
950
Volunteer Guide

This guide will help you prepare to use volunteers to assist your organization in disaster response and recovery. 

Human Resources Team Leader
951
Volunteer Sign-In Sheet

Track your volunteers as they support you before, during and after disaster.

Human Resources Team Leader
952
Volunteer Agency Tracking Sheet

This sheet will help you maintain contact with volunteer agencies and identify sources for specific volunteer skills needed for disaster response. Fill it out well ahead of a disaster and update it regularly.

Human Resources Team Leader
953
Staff Contact Sheet

Track your staffing key contact information.

Human Resources Team Leader
954
Disaster Related Hours and Expenses Worksheet

Use this worksheet to document hours worked and expenses incurred during a disaster. 

Human Resources Team Leader
927
Command Level Meeting Checklist

This checklist will help you prepare for and lead Command Level Meetings before, during and following a disaster. 

Incident Commander
928
Emergency Operations Center Guide

Set up your Emergency Operations Center (EOC)—your center of operations during a disaster.

Incident Commander
929
Incident Commander Job Action Sheet

A Job Action Sheet includes specific tasks to be completed by the Disaster Response Role over eight Operational Periods before, during and after a disaster.

Incident Commander
930
Optional Command Level Administrator Job Action Sheet

A Command Level Administrator can be appointed to assist the Incident Commander and Section Chiefs in follow-up of assigned tasks.  

Incident Commander
944
IT Team Leader Job Action Sheet

The IT Team Leader takes all actions necessary to ensure the continuity of communications technology and computer systems essential to organizational operations.

IT Team Leader
945
IT Equipment Inventory Worksheet

This worksheet will help you track your critical IT and telecommunications equipment.

IT Team Leader
946
IT Continuity Checklist

This checklist will help guide your actions in protecting critical IT and telecommunications equipment.

IT Team Leader
934
Logistics Chief Job Action Sheet

The Logistics Chief makes arrangements to move staff, equipment and supplies to and from sites that need additional resources.  

Logistics Chief
975
Tabletop Evaluation Form

Evaluate the way that your tabletop practice section worked and update as needed.

Orient Your Team Leader
949
Tabletop Exercise Presentation

PowerPoint Template for leading a Tabletop Practice Exercise.

Orient Your Team Leader
955
Resident Engagement Team Leader Job Action Sheet

The Resident Engagement Team Leader takes all actions necessary to communicate with residents of an assigned building to optimize their preparedness.

Resident Engagement Team Leader
956
Resident Flyer Guide

This guide will help you create flyers to prepare residents for emergencies and to provide updates to residents before, during and after a disaster.

Resident Engagement Team Leader
957
Resident Survey

This survey gathers information to support your household in the event of an emergency.

Resident Engagement Team Leader
958
Resident Services Contact List

This list provides contact information for emergency contractors and agencies to aid in residents’ disaster recovery.

Resident Engagement Team Leader
959
Floor Captain Guide

This guide details the roles and responsibilities of Floor Captains that will manage activity among residents on the residential floors

Resident Engagement Team Leader
961
Your Go Bag

Distribute a Go Bag list which contains what you’ll need if a disaster leads to an evacuation

Resident Engagement Team Leader
962
Evacuation Tracking Sheet

This sheet allows you to track the evacuation of your residents.

Resident Engagement Team Leader
963
Emergency Preparedness Flyer Template

Create your emergency preparedness communication with residents in advance of an event.

Resident Engagement Team Leader
964
Emergency Update Flyer Template

Create your emergency preparedness communication with residents during and after an event.

Resident Engagement Team Leader